How it works
Who does what, and how long it usually takes.
Every engagement follows the same four steps. Software does a first pass, people do the checking, and you approve before anything is filed.
What we need from you
You · about 15 minutes- A short intake form: your business, states and what you sell
- Final label artwork (all panels) and lab results for alcohol and SO₂
- Copies of your current permits and licenses, or owner, officer and premises details for a new winery permit
- Your signature on one limited TTB F 5000.8 that we prefill (before a notary or two witnesses)
Sign one authorization
You · once, about 15 minutesWe prefill a limited TTB F 5000.8 for you. You sign it once, before a notary or two witnesses: a remote online notary, or two witnesses at your office. It lets us prepare and submit your permits and amendments, COLAs and formulas, and Pay.gov returns and reports, and receive TTB notices for you. It excludes conferences, hearings and offers in compromise, and you can revoke it any time. TTB’s official Form 5000.8 (PDF).
Prefer to submit permits yourself? You can, from your own Permits Online account.
What our team prepares
Our team · a COLA within 2 business days; permit paperwork within 5A trained preparer drafts each filing against a written checklist for that form. Software pre-checks label statements; a second person reviews everything. You receive the prepared filing, with anything we’d flag explained in plain English, to approve in writing.
Filed
After your written approvalUnder your authorization we submit everything: permits and amendments in Permits Online, COLAs and formulas in COLAs Online and Formulas Online, and returns and reports in Pay.gov. TTB notices come to us and we forward them to you promptly. If you chose to submit permits yourself, we hand you the finished package. Government fees and taxes go from you directly to the agency. We never use your login, password or PIN.
Tracked
Through to a decisionWe follow each filing until the agency decides, answer the agency’s factual questions with you copied (legal issues go to your own counsel), and add renewal and report due dates to your compliance calendar, with reminders well ahead of each one.
Typical TTB review times
| Filing | TTB median | TTB’s own service goal |
|---|---|---|
| Wine label approval (COLA) | 3 days | 85% within 15 days |
| Wine formula | 10 days | 85% within 15 days; +15 if a sample is analyzed |
| Bonded winery permit (new) | 35 days | 85% within 75 days |
| Importer / wholesaler basic permit (new) | 19 / 20 days | 85% within 75 days |
Our side
Our preparation times.
Measured from the day we have complete information.
| Service | We prepare within |
|---|---|
| Winery permit or amendment package | 5 business days of complete documents ($100 off the permit if we’re late) |
| COLA | 2 business days of complete information |
| State license packet | 3 business days of a complete document set |
| Filing Desk reports | Ahead of each due date, if records arrive 5 business days before it (10 for monthly filers) |
Agency review times are outside our control. Under our guarantee, a late permit package is $100 off; if we miss another preparation time we committed to in writing, we credit the lesser of $100 or that service’s fee.
Start with a short request.
Three short steps, about two minutes. We reply by email within 1 business day with a fixed price and a checklist of what we’d need. There’s no obligation and no sales call.
Nothing is filed and nothing is charged until you approve a written quote. Private filing service; not a government agency.